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Cover Letter Format

Most cover letters follow a basic format. Use the examples below to customize your information.

  1. Sample Cover Letter - Response to an advertisement

  2. Sample Cover Letter - Another Response to an advertisement

  3. Sample Cover Letter - Broadcast

  4. Sample Cover Letter - Follow up on a cold call
Your Name
Your Address
Your City, Province, Postal Code

Date of Letter

Employer's Name
Employer's Title
Company Name
Company Address
Company City, Province, Postal Code

Dear Mr./Mrs./Miss/Ms. (Name of Employer):


Introduction: Explain why you are writing. Name the position for which you are applying and indicate how you heard of the opening.

Body of Letter - Tell the employer what you can do for him/her. This is an opportunity to outline your qualifications and skills as they relate to the job. Use résumé verbs (e.g. planned, organized, completed) to describe your skills.

When answering an advertisement, be sure to include in the paragraph(s) all the requirements listed in the ad (e.g. academic qualifications, skills, qualities, etc.). This makes the task of matching you to the job easy.

Refer to your attached résumé so that it doesn't get lost in the shuffle.

Closing - Use an appropriate closing to pave the way for the interview. Provide opportunity for an immediate and favourable response. When using a broadcast letter, enclose a return envelope if you are requesting an application or more information. You may also wish to take the responsibility of contacting them, stating a specific date when you will call. Also, thank them for taking the time to read your letter.

Sincerely yours,

Your signature
Your Name Typewritten

Enclosure (indicates your résumé is in the envelope with your letter)